Communications planning tool About youMy name is* My email is* Please also email a copy of this form to me About the projectProject name* Project contact person* Project contact email* Project contact phone*CommunicationsMy communication request relates to* Unsure Media issue Official church statement Pastoral response Marketing or ongoing campaign Synod employee/s Specified minister/s Volunteer/s Board/committee decision Synod office process change Synod decision IT/System change Synod office request for information My communication could be described as Routine/one off - Occurs in the short term. Simple communication: notify, advise, prepare, promote Immediate/critical - A significant issue with timeliness considerations. Potential for media interest and crisis planning. Direct, planned and ordered communications are essential. Notify, advise, act. Long term issue - An issue or challenge with lasting impact or longer term resolution plan. Notify, advise, prepare for action. Long term general - A campaign or change program where reach, frequency and ongoing engagement is important. Notify, prepare, remind, encourage, engage. The most important person or group I’d like to communicate with is*== Synod office staff ==ModeratorGeneral secretaryAssociate general secretaryDirector, Finance & Property ServicesDirector, Uniting CommunicationsPrincipal, Trinity Theological CollegeManager, Alexandra Park Conference CentrePrincipal, Raymont Residential College== Synod office departments ==All staffLine managersExecutive assistantsPayrollHRRisk & InsuranceFinanceITLegalPropertyTrinity Theological CollegeTrinity Theological College LibraryStrategic projects== Boards, committees, commissions ==Synod Standing CommitteeFinance, Investment & Property BoardPSI – Presbytery Synod InterfaceGNRC – Governance, Nomination & Remuneration CommitteeSchools and Residential Colleges CommissionChaplaincy CommissionBCF – Board for Christian FormationRoyal Commission Task GroupPlacements CommitteeMulti Cross Cultural CommitteeSynod Ecumenical Relationships CommitteeSynod interfaith Relationships Committee== Agencies ==Director, UnitingCare QueenslandCEO, Wesley Mission QueenslandUnitingCare Queensland BoardWesley Mission Queensland BoardBlueCareLifelineUnitingCare CommunitiesHospitals== Presbyteries ==Bremer Brisbane PresbyteryCalvary PresbyteryCentral Queensland PresbyteryMary Burnett PresbyteryMoreton Rivers PresbyteryNorth Queensland PresbyteryPresbytery of the DownsSouth Moreton Presbytery== Specified ministers ==Ministers in placementRetired ministers== Congregations and church councils ==Church council secretariesChurch council treasurersChurch council chairpersonsChurch members general== Assembly, national bodies and other states ==Assembly General SecretaryPresident, Uniting Church in AustraliaUAICC – Uniting Aboriginal and Islander Christian CongressFrontier ServicesUnitingWorldUnitingJusticeNSW/ACT SynodVIC/TAS SynodWA/SA SynodNorthern SynodUnitingCare AustraliaOther UCA media== External and non-UCA ==MediaLocal and state government officials/bodiesQueensland Churches TogetherHeads of Churches (QLD)The other 5 stakeholders I'd also like to communicate with are== Synod office staff ==ModeratorGeneral secretaryAssociate general secretaryDirector, Finance & Property ServicesDirector, Uniting CommunicationsPrincipal, Trinity Theological CollegeManager, Alexandra Park Conference CentrePrincipal, Raymont Residential College== Synod office departments ==All staffLine managersExecutive assistantsPayrollHRRisk & InsuranceFinanceITLegalPropertyTrinity Theological CollegeTrinity Theological College LibraryStrategic projects== Boards, committees, commissions ==Synod Standing CommitteeFinance, Investment & Property BoardPSI – Presbytery Synod InterfaceGNRC – Governance, Nomination & Remuneration CommitteeSchools and Residential Colleges CommissionChaplaincy CommissionBCF – Board for Christian FormationRoyal Commission Task GroupPlacements CommitteeMulti Cross Cultural CommitteeSynod Ecumenical Relationships CommitteeSynod interfaith Relationships Committee== Agencies ==Director, UnitingCare QueenslandCEO, Wesley Mission QueenslandUnitingCare Queensland BoardWesley Mission Queensland BoardBlueCareLifelineUnitingCare CommunitiesHospitals== Presbyteries ==Bremer Brisbane PresbyteryCalvary PresbyteryCentral Queensland PresbyteryMary Burnett PresbyteryMoreton Rivers PresbyteryNorth Queensland PresbyteryPresbytery of the DownsSouth Moreton Presbytery== Specified ministers ==Ministers in placementRetired ministers== Congregations and church councils ==Church council secretariesChurch council treasurersChurch council chairpersonsChurch members general== Assembly, national bodies and other states ==Assembly General SecretaryPresident, Uniting Church in AustraliaUAICC – Uniting Aboriginal and Islander Christian CongressFrontier ServicesUnitingWorldUnitingJusticeNSW/ACT SynodVIC/TAS SynodWA/SA SynodNorthern SynodUnitingCare AustraliaOther UCA media== External and non-UCA ==MediaLocal and state government officials/bodiesQueensland Churches TogetherHeads of Churches (QLD)== Synod office staff ==ModeratorGeneral secretaryAssociate general secretaryDirector, Finance & Property ServicesDirector, Uniting CommunicationsPrincipal, Trinity Theological CollegeManager, Alexandra Park Conference CentrePrincipal, Raymont Residential College== Synod office departments ==All staffLine managersExecutive assistantsPayrollHRRisk & InsuranceFinanceITLegalPropertyTrinity Theological CollegeTrinity Theological College LibraryStrategic projects== Boards, committees, commissions ==Synod Standing CommitteeFinance, Investment & Property BoardPSI – Presbytery Synod InterfaceGNRC – Governance, Nomination & Remuneration CommitteeSchools and Residential Colleges CommissionChaplaincy CommissionBCF – Board for Christian FormationRoyal Commission Task GroupPlacements CommitteeMulti Cross Cultural CommitteeSynod Ecumenical Relationships CommitteeSynod interfaith Relationships Committee== Agencies ==Director, UnitingCare QueenslandCEO, Wesley Mission QueenslandUnitingCare Queensland BoardWesley Mission Queensland BoardBlueCareLifelineUnitingCare CommunitiesHospitals== Presbyteries ==Bremer Brisbane PresbyteryCalvary PresbyteryCentral Queensland PresbyteryMary Burnett PresbyteryMoreton Rivers PresbyteryNorth Queensland PresbyteryPresbytery of the DownsSouth Moreton Presbytery== Specified ministers ==Ministers in placementRetired ministers== Congregations and church councils ==Church council secretariesChurch council treasurersChurch council chairpersonsChurch members general== Assembly, national bodies and other states ==Assembly General SecretaryPresident, Uniting Church in AustraliaUAICC – Uniting Aboriginal and Islander Christian CongressFrontier ServicesUnitingWorldUnitingJusticeNSW/ACT SynodVIC/TAS SynodWA/SA SynodNorthern SynodUnitingCare AustraliaOther UCA media== External and non-UCA ==MediaLocal and state government officials/bodiesQueensland Churches TogetherHeads of Churches (QLD)== Synod office staff ==ModeratorGeneral secretaryAssociate general secretaryDirector, Finance & Property ServicesDirector, Uniting CommunicationsPrincipal, Trinity Theological CollegeManager, Alexandra Park Conference CentrePrincipal, Raymont Residential College== Synod office departments ==All staffLine managersExecutive assistantsPayrollHRRisk & InsuranceFinanceITLegalPropertyTrinity Theological CollegeTrinity Theological College LibraryStrategic projects== Boards, committees, commissions ==Synod Standing CommitteeFinance, Investment & Property BoardPSI – Presbytery Synod InterfaceGNRC – Governance, Nomination & Remuneration CommitteeSchools and Residential Colleges CommissionChaplaincy CommissionBCF – Board for Christian FormationRoyal Commission Task GroupPlacements CommitteeMulti Cross Cultural CommitteeSynod Ecumenical Relationships CommitteeSynod interfaith Relationships Committee== Agencies ==Director, UnitingCare QueenslandCEO, Wesley Mission QueenslandUnitingCare Queensland BoardWesley Mission Queensland BoardBlueCareLifelineUnitingCare CommunitiesHospitals== Presbyteries ==Bremer Brisbane PresbyteryCalvary PresbyteryCentral Queensland PresbyteryMary Burnett PresbyteryMoreton Rivers PresbyteryNorth Queensland PresbyteryPresbytery of the DownsSouth Moreton Presbytery== Specified ministers ==Ministers in placementRetired ministers== Congregations and church councils ==Church council secretariesChurch council treasurersChurch council chairpersonsChurch members general== Assembly, national bodies and other states ==Assembly General SecretaryPresident, Uniting Church in AustraliaUAICC – Uniting Aboriginal and Islander Christian CongressFrontier ServicesUnitingWorldUnitingJusticeNSW/ACT SynodVIC/TAS SynodWA/SA SynodNorthern SynodUnitingCare AustraliaOther UCA media== External and non-UCA ==MediaLocal and state government officials/bodiesQueensland Churches TogetherHeads of Churches (QLD)== Synod office staff ==ModeratorGeneral secretaryAssociate general secretaryDirector, Finance & Property ServicesDirector, Uniting CommunicationsPrincipal, Trinity Theological CollegeManager, Alexandra Park Conference CentrePrincipal, Raymont Residential College== Synod office departments ==All staffLine managersExecutive assistantsPayrollHRRisk & InsuranceFinanceITLegalPropertyTrinity Theological CollegeTrinity Theological College LibraryStrategic projects== Boards, committees, commissions ==Synod Standing CommitteeFinance, Investment & Property BoardPSI – Presbytery Synod InterfaceGNRC – Governance, Nomination & Remuneration CommitteeSchools and Residential Colleges CommissionChaplaincy CommissionBCF – Board for Christian FormationRoyal Commission Task GroupPlacements CommitteeMulti Cross Cultural CommitteeSynod Ecumenical Relationships CommitteeSynod interfaith Relationships Committee== Agencies ==Director, UnitingCare QueenslandCEO, Wesley Mission QueenslandUnitingCare Queensland BoardWesley Mission Queensland BoardBlueCareLifelineUnitingCare CommunitiesHospitals== Presbyteries ==Bremer Brisbane PresbyteryCalvary PresbyteryCentral Queensland PresbyteryMary Burnett PresbyteryMoreton Rivers PresbyteryNorth Queensland PresbyteryPresbytery of the DownsSouth Moreton Presbytery== Specified ministers ==Ministers in placementRetired ministers== Congregations and church councils ==Church council secretariesChurch council treasurersChurch council chairpersonsChurch members general== Assembly, national bodies and other states ==Assembly General SecretaryPresident, Uniting Church in AustraliaUAICC – Uniting Aboriginal and Islander Christian CongressFrontier ServicesUnitingWorldUnitingJusticeNSW/ACT SynodVIC/TAS SynodWA/SA SynodNorthern SynodUnitingCare AustraliaOther UCA media== External and non-UCA ==MediaLocal and state government officials/bodiesQueensland Churches TogetherHeads of Churches (QLD)== Synod office staff ==ModeratorGeneral secretaryAssociate general secretaryDirector, Finance & Property ServicesDirector, Uniting CommunicationsPrincipal, Trinity Theological CollegeManager, Alexandra Park Conference CentrePrincipal, Raymont Residential College== Synod office departments ==All staffLine managersExecutive assistantsPayrollHRRisk & InsuranceFinanceITLegalPropertyTrinity Theological CollegeTrinity Theological College LibraryStrategic projects== Boards, committees, commissions ==Synod Standing CommitteeFinance, Investment & Property BoardPSI – Presbytery Synod InterfaceGNRC – Governance, Nomination & Remuneration CommitteeSchools and Residential Colleges CommissionChaplaincy CommissionBCF – Board for Christian FormationRoyal Commission Task GroupPlacements CommitteeMulti Cross Cultural CommitteeSynod Ecumenical Relationships CommitteeSynod interfaith Relationships Committee== Agencies ==Director, UnitingCare QueenslandCEO, Wesley Mission QueenslandUnitingCare Queensland BoardWesley Mission Queensland BoardBlueCareLifelineUnitingCare CommunitiesHospitals== Presbyteries ==Bremer Brisbane PresbyteryCalvary PresbyteryCentral Queensland PresbyteryMary Burnett PresbyteryMoreton Rivers PresbyteryNorth Queensland PresbyteryPresbytery of the DownsSouth Moreton Presbytery== Specified ministers ==Ministers in placementRetired ministers== Congregations and church councils ==Church council secretariesChurch council treasurersChurch council chairpersonsChurch members general== Assembly, national bodies and other states ==Assembly General SecretaryPresident, Uniting Church in AustraliaUAICC – Uniting Aboriginal and Islander Christian CongressFrontier ServicesUnitingWorldUnitingJusticeNSW/ACT SynodVIC/TAS SynodWA/SA SynodNorthern SynodUnitingCare AustraliaOther UCA media== External and non-UCA ==MediaLocal and state government officials/bodiesQueensland Churches TogetherHeads of Churches (QLD)The action that I’d like them to take is* Visit website Download materials Acknowledge receipt Provide submission or response Disseminate or pass on information No response required I need these stakeholders to receive communications by* DD slash MM slash YYYY My preference is to communicate via the following channels (Please select up to 5 options)* Face to face - Timely, direct advice, one on one or small group Email - Contains details or links to further information Meeting - Timely, direct advice. Message is planned. Larger group of people Uniting News - General secretary’s weekly enews. Brief FYI announcement with links to further information. Primarily targeted to ministers and office bearers in congregations Journey - Journalistic style. Communicate with church members and broader community. Inspire, provoke, educate, engage Letter - Formal/official tone, especially where email is not available. Phone - Timely, direct advice Information pack - Information needs to be passed on to others. May be more complex in nature or part of a campaign Social media - General information, shareable content, related to priority directions. Often faith, social justice or human interest Printed materials - Part of a campaign. Budget, format, design and production to be considered. Online - Public, resources for download or further reading. Shareable. Intranet - Non timely, to reinforce message to Synod office staff. Allows for further explanation or detail. Message on log in - Important, timely reminder to Synod office staff Lifts and noticeboards - Public, campaign based materials Blog and newsletters - Communicates the rationale, ‘why’, and culture elements, used over longer term Lunch box session - Interactive, relational Q&A session. Culture and tone of message is important Training session - In person, online or via Skype. Allows launch, promotion and ownership of a new system or process Advertising - Succinct, paid message in targeted publications, online or offline Website, landing page or microsite - Provide direct link to campaign materials, downloads and forms Queensland Synod app - Mobile content, general interest Event - Promote awareness, attract leads, share promotional materials, new messaging 2016-09-08 QLD Synod Webmaster
JourneyOnline